10 Sep 2018

Apprenticeship Office Administrator Apprentice

QA Apprenticeships – Posted by QA Apprenticeships Edinburgh, Scotland, United Kingdom

Job Description

QA Apprenticeships

Office Administrator Apprentice

Town: Edinburgh
Postcode: EH2
Salary: £150.00 – £250.00 per week
Closing Date: 2018-12-02
Vacancy ID: 1211-0001-00016193

Company Profile:

Job Details:

Cathcart Associates was founded by a team of the country’s most successful recruiters, with a desire to show that good recruitment consultancy should provide a service which is simple, professional and effective.

We are not “mere CV senders”. Our approach demonstrates that recruiting technical talent can be simple, seamless and enjoyable, and provides a service which adds value at every stage of the recruitment process.

We are an agile and independent organisation – with no parent group we are able to offer a more cost-effective solution, allowing us to invest more freely in our database and advertising reach.

Skills and Experience:

Key Responsibilities:

  • To provide a high-quality administrative service to the Back-Office function.
  • General bookkeeping activities using our accounting software, Xero.
  • Help to manage the Petty Cash account.
  • General filing, photocopying and scanning as required.
  • Distribution of incoming mail deliveries to the office.
  • Help to order and manage the office sundry order (tea, coffee, fruit etc).
  • Updating and maintaining client and contractor records on Influence and InTime.
  • Maintenance of our contractor timesheet system, InTime.
  • Help to organise the filing cupboards and ensuring all files are stored correctly and safely.
  • Ordering the company stationery and general office supplies.
  • Greet all guests to the office following the company sign-in procedure and show them to the relevant meeting room or consultant.
  • Upkeep of kitchen cupboards and cloakroom to ensure it’s clean and tidy for staff members.
  • Ensuring the fruit bowls, paper towels, tea and coffee containers are all full and available for staff members.
  • Maintenance of the company recycling programme ensuring everything is collected when required.
  • Track and chase for payment of certain client invoices when required.
  • Updating the social media accounts with relevant information and company updates.

Required Skills:

  • Experience of working within a service role.
  • Handling of sensitive and confidential information.
  • Wide range of IT skills including Word, Excel, Outlook etc.
  • Good organisational skills.
  • A highly motivated individual with a high sense of urgency.
  • Ability to prioritise tasks and time effectively.
  • Ability to work to deadlines and cope under time pressures.
  • Works well within a team.
  • Good communication skills.


You must have at least 5 National 5 grades, qualifications must include Maths and English.

Additional Information:

  • 9-5pm Mon-Fri
  • 37.5 hours
  • £8-£12k

Important Information

“QA’s apprenticeship programmes may be funded in part by the European Union through the European Social Fund, which supports the development of employment opportunities and a skilled workforce.”

For more information about QA Apprenticeships, please visit our website. Note: This advert may close early if a suitable candidate is found before the advertised close date is reached.

How to Apply


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Job Categories: Business/Admin and IT. Job Types: Apprenticeship. Job Tags: -, administration, apprenticeship, business, L3, and SCO. Salaries: £150.00 - £250.00 per week.


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