2 Feb 2018

Apprenticeship Apprentice Facilities Administration Assistant

QA Apprenticeships – Posted by QA Apprenticeships Glasgow, Scotland, United Kingdom

Job Description

QA Apprenticeships

Apprentice Facilities Administration Assistant

Town: Glasgow
Postcode: G2
Salary: £211.50 per week
Closing Date: 2018-05-02
Vacancy ID: 1211-0001-00014196

Company Profile:

We encourage our candidates to learn the ins and outs of how our business operates. We are interested in an administrator to be collective in their thought process whilst able to priorities and manage their workload.

Our client is a leading UK law firm. They have an uncompromising commitment to our clients, with quality at the heart of everything we do. From the offices in Edinburgh, Glasgow, London and Aberdeen they deliver specialist legal advice to commercial, public sector and private clients throughout the UK and overseas.

Job Details:

Key Responsibilities:

  • To retrieve documents and files from storage ensuring systems are updated accordingly
  • To regularly collect boxes and documents ensuring systems updated before returning to storage.
  • To ensure storage system is up-to-date, sending boxes offsite when required.
  • To locate files, documents and boxes from Offsite when required and ensure passed to requestor
  • To process photocopying from “In-tray” ensuring instructions are followed; record accordingly and then deliver
  • To check satellite copiers for supplies regularly and sort minor faults, calling out engineers as required.
  • To process and complete reprographic work requested by fee earners as required
  • To collect outgoing and internal mail throughout the department and distribute as required
  • To prepare mail for dispatch, checking, folding and ensuring that the enclosures are included and that cheques are signed
  • To prepare letters and packages for couriers
  • Reception and Telephony duties:
  • To welcome all clients in a courteous manner
  • To book appropriate rooms and take orders for hospitality
  • To ensure meeting rooms are set up with appropriate catering, documentation and information in advance of meetings
  • To inform the appropriate staff member of arrivals at reception
  • To arrange transport for clients and staff

Required Skills:

  • Enthusiasm and willingness to learn
  • Confidentiality and Discretion
  • Good communication and organisational skills
  • Polite telephone manner
  • Flexible and willing with a can do attitude
  • Good team player

Qualifications

You must have at least 5 National 5 grades, both qualifications must include Maths and English.

Additional Information:

  • Monday – Friday
  • 9.30am – 5:30pm

Important Information

“QA’s apprenticeship programmes may be funded in part by the European Union through the European Social Fund, which supports the development of employment opportunities and a skilled workforce.”

For more information about QA Apprenticeships, please visit our website. Note: This advert may close early if a suitable candidate is found before the advertised close date is reached.

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Job Categories: Business/Admin and IT. Job Types: Apprenticeship. Job Tags: -, administration, apprenticeship, business, L3, and SCO. Salaries: £211.50 per week.

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